{"id":10653,"date":"2026-01-12T11:40:20","date_gmt":"2026-01-12T10:40:20","guid":{"rendered":"https:\/\/ikv-aachen.de\/events\/general-terms-and-conditions-for-events\/"},"modified":"2026-02-04T11:45:53","modified_gmt":"2026-02-04T10:45:53","slug":"general-terms-and-conditions-for-events","status":"publish","type":"page","link":"https:\/\/ikv-aachen.de\/en\/events\/general-terms-and-conditions-for-events\/","title":{"rendered":"General Terms and Conditions for Events"},"content":{"rendered":"<style type=\"text\/css\">\n    #page-headers-block_13243f7ec07f7828f6101b9869b25dff  {\n        --gradientbackground: #00af69;\n        --gradientbackground: #00af69;\n        --gradientBackgroundLight: hsl(from #00af69 h calc(s * 0.8) calc(l * 1.3));\n        --gradientBackgroundLight2: hsl(from #00af69 h s calc(l * 1.5));\n            }\n<\/style>\n<section id=\"page-headers-block_13243f7ec07f7828f6101b9869b25dff\" class=\" hyphens-auto  mb-base  md:mb-xl \">\n        \n                        <div class=\"overflow-hidden pt-base pb-base md:pb-[6vw] 5xl:pb-[4vw] gap-0 relative\n            before:content-[''] before:block before:absolute before:inset-0  before:bg-blue\n            before:h-1\/2 2xl:before:h-1\/4\n            \">\n            <h1 class=\"theGrid14 -rotate-2 bg-blue\n            after:content-[''] after:block after:absolute after:inset-0 after:bg-orange after:col-span-all after:row-start-2 after:row-span-1\n             scale-105\n            \">\n                <div class=\"bgs-white-stripe absolute inset-0 opacity-30 scale-110\n                \">\n                    &nbsp;\n                <\/div>\n                <span class=\"\n                        row-start-1\n                        col-start-3 col-span-11\n                        md:col-start-4 md:col-span-6\n                        text-xl md:text-3xl text-green font-bold ikv-condensed leading-none\n                        relative\n                        py-xs\n                        \">\n                    General Terms and Conditions                  <\/span>\n                                    <span class=\"\n                    relative\n                    py-xs\n                    z-10\n                    row-start-2\n                    col-start-3 col-span-11\n                    md:col-start-4 md:col-span-6\n                    text-white font-serif font-semibold\n                    text-base\n                    md:text-xl\n                    text-balance\n                    \">\n                        for IKV events                    <\/span>\n                            <\/h1>\n        <\/div>\n    <\/section>\n\n\n<h3 class=\"wp-block-heading\">1. scope of application<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">These General Terms and Conditions (GTC) apply to all IKV events, including paid and free events, recruiting events, industry exhibitions, seminars, workshops and other event formats.<br>Deviating conditions of the participants are not valid unless the organizer expressly agrees to them in writing.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">2. conclusion of contract &amp; registration<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The contract is concluded with the registration of the participant and the written or electronic confirmation by the organizer. The number of participants may be limited; places will be allocated in the order in which registrations are received.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">3. services of the organizer<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The scope of the services to be provided by the organizer can be found in the respective event description. We reserve the right to make changes to the program, in particular the replacement of speakers or adjustments to the schedule, provided that these do not significantly change the overall character of the event.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">4. participation fees &amp; terms of payment<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The participation fees are due upon receipt of the invoice and payable without deduction. In the event of late payment, the organizer is entitled to charge reminder fees and interest on arrears.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">5 Cancellation, withdrawal &amp; rebooking<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Cancellation by the participant is possible up to <strong>28 days before the start of the event<\/strong> at the latest for a fee of  <strong>90,00 \u20ac plus VAT<\/strong>  possible. The full participation fee will be charged in the event of later cancelations or no-shows. However, the participant may nominate a substitute.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These cancellation conditions do not apply to free events. Cancellation is requested in this case, but is not obligatory.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">6. cancellation or change by the organizer<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The organizer reserves the right to cancel or postpone the event for good cause (e.g. insufficient number of participants, illness of speakers, force majeure). In this case, any participation fees already paid will be refunded. Further claims are excluded.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">7. liability<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The liability of the organizer is limited to intent and gross negligence. No liability is accepted for participants&#8217; personal belongings. Participants are responsible for ensuring that they have adequate insurance cover.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">8. data protection<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The organizer processes personal data exclusively for the processing of the event and within the framework of the legal regulations (GDPR).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">During the event, a list of participants with their names, company and position (if applicable) can be displayed or distributed in order to promote the exchange and networking of participants. By registering, the participant agrees to this. An objection to inclusion in the list of participants can be made in writing at any time before the start of the event.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Further information can be found in IKV&#8217;s privacy policy. Participants have the right to information, correction, deletion and restriction of the processing of their data.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">9. copyright \/ rights of use<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The documents, presentations and other materials provided are protected by copyright and may not be reproduced, distributed or made publicly accessible without the prior written consent of the organizer.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">10. photography and filming<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The participant agrees that photos and videos may be taken during the event and used for documentation and marketing purposes. Any objection must be communicated in writing before the start of the event.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">11. house rules \/ conditions of participation<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Participants must comply with the house rules applicable at the venue. The organizer is entitled to exclude participants who significantly disrupt the course of the event or violate the conditions of participation from further participation.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">12. final provisions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">German law applies. The place of jurisdiction is, as far as legally permissible, the registered office of the organizer. Should individual provisions of these GTC be invalid, the validity of the remaining provisions shall remain unaffected<strong>.1 <\/strong>Scope of application<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These General Terms and Conditions (GTC) apply to all IKV events, including paid and free events, recruiting events, industry exhibitions, seminars, workshops and other event formats.<br>Deviating conditions of the participants are not valid unless the organizer expressly agrees to them in writing.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n    <section id=\"headline-block_dd4922319b18ed0b16746b8315f518aa\" class=\"block-headline   mb-16\">\n        <div class=\"theGridWrapper hyphens-auto\">\n            <div class=\"theGrid12\">\n                <div class=\" grid grid-cols-11 col-span-11 md:grid-cols-9 md:col-span-9 bg-gradient-to-r from-70% from-blue     bg-green before:block before:content-['\\00A0'] before:absolute before:h-full before:border-l-[1px] before:border-green before:scale-150 \">\n                    <div class=\" col-span-8 col-start-2  pr-8 py-4 ikv-condensed tracking-wider\">\n                        <h2 class=\"text-white font-semibold text-xl  md:text-2xl leading-tight\">\n                            Privacy Policy for IKV Recruiting Events                        <\/h2>\n                                            <\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>1. Purpose of Data Processing<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As part of the recruiting event, personal data of participating students are processed for the following purposes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Organization and conduct of the recruiting event<\/li>\n\n\n\n<li>Pre-selection and preparation of meetings (\u201cspeed dating format\u201d) between students and participating companies<\/li>\n\n\n\n<li>Transfer of application documents to participating companies for prior review and for conducting the interviews<\/li>\n\n\n\n<li>Documentation and public relations (e.g. website, social media, event reviews) using photographs and, where applicable, video recordings<\/li>\n\n\n\n<li>Promotion of future events organized by the organizer<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>2. Categories of Personal Data Processed<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Application data<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Personal details (first name, last name)<\/li>\n\n\n\n<li>Contact details (email address, if applicable telephone number)<\/li>\n\n\n\n<li>Application documents (CV, cover letter, certificates, qualifications, if applicable photo)<\/li>\n\n\n\n<li>Information on degree program, university, field of study<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Image and, if applicable, video data<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Photographs and, where applicable, video recordings taken during the event<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>3. Legal Bases for Processing<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Data processing is carried out on the basis of the following legal grounds pursuant to Art. 6 GDPR:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>a) Consent (Art. 6(1)(a) GDPR)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Collection, storage, and transfer of application documents to participating companies<\/li>\n\n\n\n<li>Creation and publication of photographs and, where applicable, video recordings for public relations purposes and for promoting future events<br>Consent is given voluntarily and may be withdrawn at any time with effect for the future.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>b) Contractual or pre-contractual measures (Art. 6(1)(b) GDPR)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Processing of data insofar as this is necessary for participation in the recruiting event and for conducting the interviews<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>c) Legitimate interests (Art. 6(1)(f) GDPR)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Organization of an efficient recruiting process<\/li>\n\n\n\n<li>Documentation of the event<\/li>\n\n\n\n<li>Public presentation of the organizer<br>The interests of the data subjects are duly taken into account.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>4. Recipients of the Data<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Personal data are disclosed to the participating companies of the recruiting event (application documents). Data are not disclosed to any other third parties.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>5. Publication of Photographs<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Photographs and, where applicable, video recordings may be published:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>on the organizer\u2019s website<\/li>\n\n\n\n<li>on the organizer\u2019s social media channels<\/li>\n\n\n\n<li>in print or online publications for reporting purposes and for promoting future events<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>6. Storage Period<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Application documents: up to 6 months after the end of the recruiting event<\/li>\n\n\n\n<li>Photo and video material: until consent is withdrawn or the purpose for processing no longer applies<br>After expiry of these periods, the data will be deleted or anonymized.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>7. Withdrawal of Consent<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Any consent given may be withdrawn at any time with effect for the future. The withdrawal should be addressed to: Datenschutz@ikv.rwth-aachen.de<br>The lawfulness of processing carried out prior to the withdrawal remains unaffected.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>8. Rights of the Data Subjects<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Data subjects have the following rights under the GDPR:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Right of access (Art. 15 GDPR)<\/li>\n\n\n\n<li>Right to rectification (Art. 16 GDPR)<\/li>\n\n\n\n<li>Right to erasure (Art. 17 GDPR)<\/li>\n\n\n\n<li>Right to restriction of processing (Art. 18 GDPR)<\/li>\n\n\n\n<li>Right to object to processing (Art. 21 GDPR)<br>In addition, data subjects have the right to lodge a complaint with a competent supervisory authority.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>9. Obligation to Provide Data<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Providing application data is voluntary. However, participation in the recruiting event is not possible without providing these data.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>10. Amendments to the Privacy Policy<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The organizer reserves the right to amend this privacy policy as necessary in order to adapt it to legal or organizational changes.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n","protected":false},"excerpt":{"rendered":"<p>1. scope of application These General Terms and Conditions (GTC) apply to all IKV events, including paid and free events, recruiting events, industry exhibitions, seminars, workshops and other event formats.Deviating conditions of the participants are not valid unless the organizer expressly agrees to them in writing. 2. conclusion of contract &amp; registration The contract is [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":5801,"menu_order":90,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-10653","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>General Terms and Conditions for Events | IKV-Aachen<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ikv-aachen.de\/en\/events\/general-terms-and-conditions-for-events\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"General Terms and Conditions for Events | IKV-Aachen\" \/>\n<meta property=\"og:description\" content=\"1. scope of application These General Terms and Conditions (GTC) apply to all IKV events, including paid and free events, recruiting events, industry exhibitions, seminars, workshops and other event formats.Deviating conditions of the participants are not valid unless the organizer expressly agrees to them in writing. 2. conclusion of contract &amp; 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