Data protection information
Notes on the handling and processing of data
Information about the processing of your data (general)
in accordance with Art. 13 of the General Data Protection Regulation (GDPR)
1. responsible person and data protection officer
Responsible for this website is
Association for the promotion of the
Institute for Plastics Processing in Industry and Trade
at the Rheinisch-Westfälische Technische Hochschule Aachen e.V.
Seffenter Weg 201
52074 Aachen
Represented by:
Prof. Dr.-Ing. Christian Hopmann
Contact us
Phone: +49 241 80-93806
Fax: +49 241 80-92262
E-mail: zentrale@ikv.rwth-aachen.de
2. data processed for the provision of the website and the creation of log files
a. What data is processed for what purpose?
Every time you access content on the website, data is temporarily stored that may allow you to be identified. The following data is collected:
– Date and time of access
– IP address
– Host name of the accessing computer
– Website from which the website was accessed
– Websites that are accessed via the website
– Visited page on our website
– Message as to whether the retrieval was successful
– Amount of data transferred
– Information about the browser type and version used
– Operating system
The temporary storage of the data is necessary for the course of a website visit to enable delivery of the website. Further storage in log files takes place in order to ensure the functionality of the website and the security of the information technology systems. Our legitimate interest in data processing also lies in these purposes.
b. What is the legal basis for processing this data?
The data is processed on the basis of Art. 6 para. 1 letter f DS-GVO processed.
c. How long will the data be stored?
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. When providing the website, this is the case when the respective session has ended. The log files are stored directly and only accessible to administrators and are permanently deleted after a maximum of four weeks.
3. rights of data subjects
a. Right to information
You can request information in accordance with Art. 15 GDPR about your personal data that we process.
b. Right to object:
You have the right to object for specific reasons (see point II).
c. Right to rectification
If the information concerning you is not (or no longer) correct, you can request a correction in accordance with Art. 16 GDPR. If your data is incomplete, you can request that it be completed.
d. Right to erasure
You can request the erasure of your personal data in accordance with Art. 17 GDPR.
e. Right to restriction of processing
In accordance with Art. 18 GDPR, you have the right to request that the processing of your personal data be restricted.
f. Right to lodge a complaint
If you believe that the processing of your personal data violates data protection law, you have the right under Ar. 77 para. 1 GDPR, you have the right to lodge a complaint with a data protection supervisory authority of your choice. This also includes the data protection supervisory authority responsible for the controller: State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia.
g. Right to data portability
In the event that the requirements of Art. 20 para. 1 GDPR, you have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to third parties. The collection of data for the provision of the website and the storage of log files are absolutely necessary for the operation of the website. They are therefore not based on consent pursuant to Art. 6 para. 1 letter a DS-GVO or on a contract pursuant to Art. 6 para. 1 letter b DS-GVO, but are in accordance with Art. 6 para. 1 letter f GDPR is justified. The requirements of Art. 20 para. 1 GDPR are therefore not fulfilled in this respect.
II. right to object pursuant to Art. 21 para. 1 GDPR
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on Article 6 (1) GDPR. 1 letter f DS-GVO takes place, to object. The controller will then no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims. The collection of data for the provision of the website and the storage of log files are absolutely necessary for the operation of the website.
III YouTube
This website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.
When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited.
If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.
Further information on the handling of user data can be found in YouTube’s privacy policy at: https://www.google.de/intl/de/policies/privacy.
IV Google Maps
The RWTH Aachen University website offers the possibility of displaying geographical information for contact and access purposes in the RWTH Aachen University Navigator. The Navigator is based on the Google Maps API, which is provided by Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. By calling up the map service, Google can determine your IP address and the language of the system, as well as various browser-specific details.
The requested geographical positions from the navigator menu are transferred directly to the service. When the page is accessed with a GPS-enabled device, the location can also be transmitted. No other personal data is transferred to Google.
Google uses cookies. The data processing operations and the purposes of the processing can be requested and viewed directly from Google.
Newsletter
If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter.
We use the double opt-in procedure to ensure that the newsletter is sent out with your consent. In the course of this, the potential recipient can be added to a distribution list. The user then receives a confirmation e-mail to confirm the registration in a legally secure manner. The address will only be actively added to the mailing list if it is confirmed.
We use this data exclusively for sending the requested information and offers.
Newsletter2Go is used as the newsletter software. Your data will be transmitted to Newsletter2Go GmbH. Newsletter2Go is prohibited from selling your data and using it for purposes other than sending newsletters. Newsletter2Go is a German, certified provider that has been selected in accordance with the requirements of the General Data Protection Regulation and the Federal Data Protection Act.
You can find more information here: https://www.newsletter2go.de/informationen-newsletter-empfaenger/
You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the “Unsubscribe” link in the newsletter.
Information on data processing for participants in our events
The protection of your personal data is important to us. We process your data in accordance with the applicable data protection laws, in particular the General Data Protection Regulation (GDPR), and attach great importance to transparency and trust.
In the following sections, we explain how we handle your personal data and what data protection claims and rights you have.
Person responsible
Institute for Plastics Processing (IKV) in Industry and the Skilled Crafts at RWTH Aachen University
Seffenter Weg 201
52074 Aachen
Phone: +49 241 80-93806
E-mail: zentrale@ikv.rwth-aachen.de
Data Protection Officer
If you have any questions about data protection, you can contact our data protection officer:
E-mail: Datenschutz@ikv.rwth-aachen.de
1. purposes of the processing
As part of our conferences, seminars, workshops and similar events, we process the personal data of participants for the following purposes:
- Organization, implementation and follow-up of the event
- Participant communication before, during and after the event
- Invoicing and payment processing
- Creation of event documents such as name badges, parking permits
- Creation and provision of participant lists
- Planning, organization and promotion of future events
- Building, maintaining and expanding a network of participants, speakers and partners
- Making contact with relevant topics, offers and opportunities for cooperation
- Carrying out internal analyses and statistics to improve our event offering and our communication
- Taking photos and videos during the event, including for publication in print media, on our website, in digital newsletters and on our social media channels (in compliance with the GDPR)
- Documentation of the event (e.g. reports, photo and video documentation, internal archives)
2. categories of processed data
To enable us to provide our services reliably, we process the data required for this purpose.
- First and last name
- Title and academic degree, if applicable
- Company/organization affiliation
- Contact details (e-mail address, telephone number, address)
- Payment and billing information
- Photo and video recordings during the event, if applicable
3. legal basis of the processing
Your data is processed on a clearly defined legal basis to ensure transparency and legal certainty.
Your personal data is processed primarily on the basis of your consent.
- Consent pursuant to Art. 6 para. 1 lit. a GDPR. This consent can be revoked at any time with effect for the future. The revocation does not affect the legality of the processing carried out up to that point.
Depending on the purpose, the following legal bases may also apply:
- Fulfillment of the contract or implementation of pre-contractual measures pursuant to Art. 6 para. 1 lit. b GDPR (e.g. for the organization of the event, invoicing)
- Legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR (e.g. when taking and publishing photos and videos for documentation and public relations purposes; your interests and rights will be carefully weighed up and you can object to this processing at any time)
4. recipients or categories of recipients
We only pass on your data to carefully selected internal or external bodies, insofar as this is necessary for the organization or implementation.
- Internal employees who are entrusted with the organization of the event
- External service providers (e.g. IT service providers, printers, payment service providers)
- Partners, sponsors or cooperation companies
- Partners, sponsors or cooperation companies
- Participant lists will be made available to other participants during the event (e.g. to promote networking)
5. transfer to third countries
Transmission to countries outside the EU/EEA does not take place. Should this be necessary in individual cases, the transfer will take place exclusively on the basis of an adequacy decision by the EU Commission or with the use of suitable guarantees in accordance with Art. 44 et seq. GDPR.
6. duration of storage
Your data will be stored for the duration of the preparation, implementation and handling of the event. In addition, we may retain the data for future planning and network maintenance unless you object to this.
Statutory retention periods (e.g. under commercial and tax law) remain unaffected.
7. obligation to provide the data
Certain information is required for participation in our events in order to ensure that everything runs smoothly.
The provision of your personal data is necessary to enable your participation in the event. Participation is not possible without this information.
8. automated decision-making / profiling
Automated decision-making including profiling in accordance with Art. 22 GDPR does not take place.
9. your rights
You can exercise your rights in relation to your personal data at any time and assert them easily with us. In particular, you have the following rights:
- Information about the personal data processed by us (Art. 15 GDPR)
- Correction of incorrect data (Art. 16 GDPR)
- Deletion of your data (Art. 17 GDPR)
- Restriction of processing (Art. 18 GDPR)
- Objection to the processing (Art. 21 GDPR)
- Data portability (Art. 20 GDPR)
- Withdrawal of your consent (Art. 7 para. 3 GDPR)
10. right of appeal
If you are of the opinion that the processing of your personal data is not lawful, you can contact the competent supervisory authority at any time. The competent supervisory authority is:
State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
P.O. Box 20 04 44
40102 Düsseldorf
poststelle@ldi.nrw.de